Privacy policy of konkurs.wieniawski.pl
Last updated: 15 September 2026
1. General information
This Privacy Policy sets out the rules governing the processing of personal data of users of the website available at https://konkurs.wieniawski.pl/ (the “Website”), as well as the use of cookies and similar technologies.
We respect the privacy of Website users and take appropriate measures to ensure the security of personal data. Personal data is processed in accordance with applicable law, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (“GDPR”).
2. Data Controller
The controller of personal data is:
Henryk Wieniawski Musical Society in Poznań
ul. Świętosławska 7
61-840 Poznań
Poland
e-mail: biuro@wieniawski.pl
tel.: +48 61 852 26 42
For matters related to the organisation of the International Henryk Wieniawski Violin Competition, you may also contact:
3. Categories of personal data processed
Depending on how the Website is used, the Controller may process, in particular:
- data voluntarily provided through forms available on the Website;
- first name and surname;
- e-mail address;
- telephone number;
- information contained in messages sent to the Controller;
- data related to Competition applications, accreditation or other forms available on the Website;
- IP address;
- information concerning the user’s device, operating system and web browser;
- information concerning the use of the Website;
- information stored in cookies and similar technologies.
For applicants and participants in the Competition, a broader scope of personal data may be processed as specified in the Competition Rules and in the relevant privacy notice provided during the application process.
4. Purposes and legal grounds for processing
Personal data may be processed for the following purposes:
Operation of the Website and ensuring its proper and secure functioning – based on the Controller’s legitimate interest in operating, maintaining and securing the Website – Article 6(1)(f) GDPR.
Handling correspondence and enquiries – for the purpose of responding to messages sent to the Controller – based on Article 6(1)(f) GDPR and, where the correspondence concerns entering into or performing a contract, Article 6(1)(b) GDPR.
Organisation of the International Henryk Wieniawski Violin Competition – including accepting and processing applications, conducting the selection process, enabling participation in the Competition and performing organisational activities connected with the Competition – on the legal grounds specified in the Competition Rules and relevant privacy notices.
Handling accreditation, invitations and other event-related forms – as appropriate, based on Article 6(1)(b), Article 6(1)(c) or Article 6(1)(f) GDPR and, where consent is required, Article 6(1)(a) GDPR.
Compliance with legal obligations imposed on the Controller, including accounting, tax and documentation obligations – based on Article 6(1)(c) GDPR.
Establishment, exercise or defence of legal claims – based on the Controller’s legitimate interest – Article 6(1)(f) GDPR.
Website statistics and analysis – where technologies requiring the user’s consent are used, based on Article 6(1)(a) GDPR and the user’s consent to storing or accessing information on their device.
Sending newsletters or information concerning the activities of the Society and the Competition, where the user has provided the relevant consent – based on Article 6(1)(a) GDPR. Consent may be withdrawn at any time.
5. Competition participants
Personal data of persons applying to participate in the International Henryk Wieniawski Violin Competition may be processed, among other purposes, in order to:
manage applications and the preliminary selection process, communicate with applicants and participants, organise their stay and participation in the Competition, conduct subsequent stages of the Competition, publish information concerning participants and Competition results, and perform other obligations arising from the Competition Rules.
Detailed information concerning the categories of data, legal grounds for processing and retention periods may be specified in the Competition Rules or in a separate privacy notice provided to applicants.
6. Recipients of personal data
Personal data may be disclosed to entities supporting the Controller in operating the Website and organising the Competition, including:
hosting and IT infrastructure providers, Website maintenance and technical support providers, e-mail and communication service providers, analytics service providers, accounting, legal and administrative service providers, entities involved in organising the Competition and other entities entitled to receive data pursuant to applicable law.
Entities processing personal data on behalf of the Controller are required to adequately protect such data and may process it only in accordance with the Controller’s instructions.
7. Transfers outside the European Economic Area
The use of certain external services and tools may result in personal data being transferred to countries outside the European Economic Area.
In such cases, personal data is transferred in accordance with the requirements of the GDPR, in particular on the basis of a European Commission adequacy decision, Standard Contractual Clauses or other safeguards provided for under applicable law.
8. Data retention
Personal data is retained for no longer than necessary for the purpose for which it was collected.
In particular:
data related to correspondence is retained for the period necessary to handle the relevant matter and subsequently for a period justified by the possibility of establishing, exercising or defending legal claims;
data related to participation in the Competition is retained in accordance with the Competition Rules, the Controller’s legal obligations and legitimate archival purposes connected with documenting the activities of the Society and the history of the Competition;
data processed on the basis of consent is retained until consent is withdrawn or the purpose of processing ceases to apply;
data required for compliance with legal obligations is retained for the period required by applicable law;
technical information and server logs may be retained for the period necessary to ensure the security and proper operation of the Website.
9. Data subject rights
Subject to the conditions laid down in the GDPR, data subjects may have the right to:
- access their personal data and obtain a copy thereof;
- rectify inaccurate or incomplete personal data;
- request erasure of personal data;
- request restriction of processing;
- data portability;
- object to processing based on the Controller’s legitimate interests;
- withdraw consent at any time where processing is based on consent.
Withdrawal of consent does not affect the lawfulness of processing carried out before its withdrawal.
Requests concerning the exercise of these rights may be sent to biuro@wieniawski.pl.
Data subjects also have the right to lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych) in Poland.
10. Cookies
The Website uses or may use cookies and similar technologies.
Cookies are small files stored on the user’s device when using the Website. They may be used to ensure the proper operation of the Website, remember user preferences, ensure security and – subject to the user’s consent where required – provide analytics and features supplied by third-party service providers.
The Website may use:
strictly necessary cookies – required for the proper and secure operation of the Website;
functional cookies – allowing selected user preferences to be remembered;
analytics cookies – allowing the Controller to analyse how the Website is used;
third-party cookies – related, among other things, to video content, maps, social media or other third-party content embedded on the Website.
Cookies that are not strictly necessary for providing a service explicitly requested by the user are used only after obtaining the required consent.
Users may change their decisions concerning optional cookies at any time using the consent management tool available on the Website or through their web browser settings.
Restricting strictly necessary cookies may affect the operation of certain Website functions.
11. Third-party content and services
The Website may contain content provided by third parties, such as videos, live streams, maps, social media links or other embedded elements.
Using such content may result in the user’s device connecting to the relevant third-party provider’s servers and transmitting information such as the user’s IP address and information concerning the device or browser.
Where activation of a particular third-party service requires optional cookies or similar technologies to be stored on the user’s device, the service should only be activated after the required consent has been obtained.
Third-party providers may process personal data in accordance with their own privacy policies.
12. Server logs
When the Website is used, its server may automatically record technical information concerning the connection, including the IP address, date and time of the connection, requested resource, browser information and operating system.
This information is used for administrative, technical, statistical and security purposes, including detecting errors and attempted unauthorised access to the Website.
13. Data security
The Controller applies appropriate technical and organisational measures designed to protect personal data against loss, unauthorised access, disclosure, alteration or destruction.
Access to personal data is restricted to persons and entities for whom such access is necessary in order to perform their assigned tasks.
14. Automated decision-making
Personal data of Website users is not used by the Controller to make decisions based solely on automated processing that produce legal effects concerning users or similarly significantly affect them, unless information about such processing is provided separately.
15. Voluntary provision of personal data
Users are not required to provide personal data when merely browsing the Website, except for technical information necessary for communication with the Website.
Providing personal data through a form is generally voluntary but may be necessary to handle an enquiry, application, accreditation or participation in the Competition. Failure to provide information marked as required may make it impossible to use the relevant function.
16. Changes to this Privacy Policy
This Privacy Policy may be updated in the event of changes to applicable law, the operation of the Website, the scope of personal data processed or the technologies used.
The current version of the Privacy Policy will always be made available on the Website.